Position: Trademark Administrative Specialist | Location: Virtual (willing to travel to Ottawa)
Vacancy Type: New Position | Salary Range: $61, 000 – $68,000 per year prorated | Part-time 15-21 hours/week – 12-month Contract
About Stratford
At Stratford, we believe better is possible, and it's our mission to help clients get there with better strategies, better processes, better technology, better intellectual property strategy and better leadership. Our teams have years of practical business experience and deliver customized solutions that help clients realize value, achieve results and build enduring capabilities. Capabilities that leave our clients in better positions to thrive and contribute to the prosperity and vibrancy of their organizations, their teams and their communities.
At Stratford Group we support and celebrate diversity and inclusion. We believe an engaging and rewarding place to work is a direct outcome of having talented people from a diverse range of backgrounds and cultures. Our aim is to help everyone reach their full potential and achieve their personal and professional goals.
This role will report into the Intellectual Property business unit and will be based primarily from home with occasional requirements to be in Ottawa.
About You
You are detail-oriented with deep expertise in trademark administration across Canadian and U.S. jurisdictions. You are fast-paced, organized, self-directed and uphold quality assurance. You bring a strategic mindset and resourcefulness to your work, easily grasping complex situations and adapting quickly to new challenges.
You are seeking flexibility in your roles and responsibilities. You crave variety in your work and the opportunity to build your own adventure. You are comfortable working independently and collaboratively. You have a proven ability to manage trademark filings, monitor deadlines, liaise with clients and counsel, and coordinate across teams. You communicate clearly and effectively, both in writing and in conversation, and you’re proficient in tools like MS Office 365 and IP Management Systems.
If you're ready for a role that values your independence, your drive, and your desire to keep learning, Stratford Group is the place to accelerate your career. Here, you’ll work with experienced professionals, expand your capabilities, and take ownership of your journey.
What You Will Do and The Value You Will Add
With your trademark administration experience, you will help the Stratford Intellectual Property team support clients in implementing and managing their IP strategies and assets.
Key Responsibilities
- Preparing and filing Canadian and Madrid trademark applications.
- Preparing and organizing United States (US) trademark applications.
- Processing and docketing Trademark Office correspondence and monitoring deadlines.
- Reviewing and reporting official correspondence (including but not limited to approval notices, advertisements, confirmations of change of name/title).
- Liaising with clients and outside counsel during the trademark lifecycle.
- Organizing and filing trademark office action responses at the CIPO.
- Managing registration.
- Managing renewals.
- Maintaining a proactive approach to quality assurance by identifying and correcting errors or discrepancies.
- Coordinating among cross-functional teams.
Required Experience
- 5+ years of trademark administration
- Experience with IP Management Software (FoundationIP) and Trademark Offices
- Paper-free office
Skills And Attributes for Success
- Action-oriented, self-starter
- Highly collaborative
- Strong analytical skills
- Exhibits business acumen
- Ability to build trusting relationships
- Customer focused
- Ability to manage multiple objectives and multi-task
- Responsible and deadline oriented
- Strong communication skills - ability to work in both Canada’s official languages is an asset
- Very comfortable being part of a team; willing to play a variety of roles is needed and especially have fun!
The Pay-off
You will become part of a forward-thinking team that values specialized knowledge and nurtures professional development. We empower our people with the freedom to manage meaningful projects, encouraging initiative and ownership. Our workplace thrives on variety. Each day presents new challenges and opportunities for you to expand your expertise. Collaboration with skilled colleagues and clients enhances the work experience, and continuous learning is encouraged. If you’re looking for a career where you can have a real impact and continue to progress, Stratford is the ideal environment.
Use of AI in Recruitment: Stratford Group may use technology tools, including automated screening or AI-enabled systems, to support parts of our recruitment process (for example, organizing applications or identifying relevant experience). All hiring decisions are made by Stratford team members.
We strive to make our website and application process accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Human Resources at accommodations@stratford.group. This contact information is for accessibility requests only and cannot be used to inquire about the status of applications.